> ## Documentation Index > Fetch the complete documentation index at: https://superwhisper.com/docs/llms.txt > Use this file to discover all available pages before exploring further. # Member Management > Invite users, assign roles, and reassign seats in your Superwhisper Enterprise org. Handle the full member lifecycle from the dashboard. > [!NOTE] > > Before you invite members, [set up billing](https://superwhisper.com/docs/enterprise/billing.md). Billing information is required to provision licenses. ## Adding members to your organization How members join depends on the [authentication method](https://superwhisper.com/docs/enterprise/saml-sso.md) your org has configured. Pick the row that matches your setup. | Auth method | How members join | | - | - | | **SAML SSO + SCIM** | Assign users or groups in your identity provider. SCIM grants sign-in permission. Members sign in to the app with their work email and a seat is allocated on first login. No manual invite needed. | | **SAML SSO (no SCIM)** | Share the [join link](#join-link) or send an [email invite](#email-invite). Members complete SSO with your identity provider on first sign-in. | | **Google OAuth** | Share the [join link](#join-link) or send an [email invite](#email-invite). Members sign in with their Google Workspace account. | | **Magic Link** | Share the [join link](#join-link) or send an [email invite](#email-invite). Members receive a one-time email link to complete sign-in. | If you're using SCIM, see [SCIM Provisioning](https://superwhisper.com/docs/enterprise/scim.md) for the full just-in-time provisioning flow. Otherwise, use one of the invite options below. ![Superwhisper Enterprise dashboard invite dialog with join link and email invite options](https://mintcdn.com/superwhisper/nuTetdsD4WaOh6uF/images/screens/dashboard/members-invite.png?fit=max\&auto=format\&n=nuTetdsD4WaOh6uF\&q=85\&s=d7ef24b6edea410bb9d40d4094ad258a) ### Join link Share a single join link that anyone with the URL can use: 1. Navigate to the **Members** tab in your dashboard 2. Click the **Invite** button at the top right of the Members list 3. Generate a join link 4. Share it with your team Best for onboarding many employees at once or posting in company channels. ### Email invite Send direct email invitations to specific addresses: 1. Navigate to the **Members** tab in your dashboard 2. Click the **Invite** button at the top right of the Members list 3. Enter the email addresses you want to invite 4. Send the invitations Best when you want a controlled, trackable onboarding flow. ### What to send new members Send new members to [Activate Your Enterprise License](https://superwhisper.com/docs/enterprise/activate.md). It walks them through installing the app, signing in with their work email, and what your policies control. Standard members who open the dashboard see only the license and download page. ## Listing members The **Members** tab lists everyone in your org with their role and status, so you can see who has activated their seat and who hasn't: ![Superwhisper Enterprise Members tab listing members with roles and status](https://mintcdn.com/superwhisper/nuTetdsD4WaOh6uF/images/screens/dashboard/members-list.png?fit=max\&auto=format\&n=nuTetdsD4WaOh6uF\&q=85\&s=0af290d20b573133338a6e0d8b2bf47d) Manage an existing member from the three-dot menu next to their name: * **Elevate Role**: promote a Member to Admin * **Transfer Ownership**: hand the Owner role to another member. The original Owner drops to Admin * **Change Role**: adjust a member's permissions * **Revoke Access**: remove a member from the organization and free their seat Admins cannot perform these actions on other Admins or Owners. Only Owners can. ## Roles & permissions Superwhisper Enterprise has three member roles: | Role | Permissions | | - | - | | **Owner** | Full control of the organization, including billing, authentication, members, and models. Can transfer ownership to another member. Only one Owner at a time. | | **Admin** | Full functionality across the dashboard. Can invite, promote, and remove standard members, but **cannot** downgrade or remove other Admins or Owners. | | **Member** | Standard seat. Sees only the license and download page in the dashboard. Uses Superwhisper through the app. | ### Transferring ownership Ownership is transferred, not shared. There is only one Owner at a time. When an Owner transfers ownership to another member, the original Owner drops to Admin automatically. ### Seat billing All members who use the app occupy billable seats, including Admins. An Owner can free their own seat with **Disable my license** in the dashboard's Configuration tab and keep full owner access to manage the org. ## When an employee leaves Seats aren't tied to a person. Free the seat and reassign it: 1. **Revoke access** from the three-dot menu next to their name, or let [SCIM deprovisioning](https://superwhisper.com/docs/enterprise/scim.md) do it automatically when they're removed from your identity provider 2. **The seat returns to your pool** immediately, with no billing change 3. **Invite the replacement** using any invite method above; they take the freed seat on first sign-in 4. If company policy requires it, **wipe local Superwhisper data** as part of standard device offboarding (or via your [MDM](https://superwhisper.com/docs/enterprise/mdm-deployment.md)) ### What happens on removal * **Their seat is freed**: it returns to your available pool for another member * **Their license is deactivated**: the next time they open Superwhisper, the app falls back to the Free tier or prompts for a new license * **Their local data stays on their device**: transcripts, recordings, modes, and vocabulary are stored locally and aren't touched by deactivation * **Cached organization configuration clears** on next app launch, since the license is no longer active ### Re-adding a former member Re-inviting a removed user restores their access and uses a new seat. Their previous local data on that device is intact and picks up where they left off. ## Configuration updates Every time a member starts the Superwhisper app, it pulls the latest [configuration](https://superwhisper.com/docs/enterprise/configuration.md) for your organization. Changes you make in the dashboard apply to members on their next app launch, no member action required. ## Operating recommendations * **Set up [billing](https://superwhisper.com/docs/enterprise/billing.md) first**: invites can't provision licenses without billing in place * **Keep Admin and Owner roles tight**: audit who holds them every quarter and downgrade anyone who no longer needs the access * **Run [SCIM](https://superwhisper.com/docs/enterprise/scim.md) end to end**: departures from your identity provider then deprovision Superwhisper automatically. Manual cleanup is where unused seats accumulate * **Invite IT or Security to set up SAML**: use the magic-link invitation flow instead of sharing dashboard credentials ## Related * [Activate Your Enterprise License](https://superwhisper.com/docs/enterprise/activate.md): the setup page to send new members * [Billing & Subscription Management](https://superwhisper.com/docs/enterprise/billing.md): seat-based billing details that pair with member changes * [SAML SSO](https://superwhisper.com/docs/enterprise/saml-sso.md) and [SCIM](https://superwhisper.com/docs/enterprise/scim.md): automate authentication and provisioning * [MDM & Silent Deployment](https://superwhisper.com/docs/enterprise/mdm-deployment.md): zero-touch app rollout for new members ## Support Email [enterprise@superwhisper.com](mailto:enterprise@superwhisper.com), request a shared Slack channel, or schedule a call with the team. 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